Determine if your are paying for too many moves

National Shunt Service Ltd. operates across North America and we specialize in yard management (shunting). Over 20 years of experience providing innovative yard management services (operations and technology), NSSL executes a TOTAL YARD MANAGEMENT PROGRAM for any type of manufacturer or cross-dock operation in North America. We call it shunting but you may know it as spotting, jockeying, yarding or switching.

Family owned and operated transportation company. We manage in excess of 150,000 shipment movements per month for some of the leading name brand manufacturers and major retailers in North America. Our people are important to our success and we pride ourselves on giving our employees opportunities to develop and grow within their career.

Position Overview

Reporting to the Human Resource Director, the Office Administrator will handle administrative, customer service, and receptionist duties. The successful candidate will support both the day-to-day operations of the company as well as provide administrative support to our senior leadership. This role requires discretion, organizational maturity, time-management skills and attention to detail.

Responsibilities

Office Administration (70%)

• Managing the Front Desk which includes (but not limited to): filing, greeting guest, answering incoming phone calls, responding to emails and preparing documents and reports as required.
• Responsible for all mail correspondence, including coordination of packages for courier (inbound & outbound).
• Coordinating with multiple business units on project deliverables.
• Supplies management (office, promotional, business cards, etc.).
• Filing and document management as needed.
• Assisting in event planning and execution.
• Other duties as required/assigned.

Executive Assistant (30%)

• Proactively manage and maintain 3-4 Executive’s schedule/calendar including travel arrangements and reservations.
• Coordinate all meetings, ensure materials and/or presentations are ready for the meeting and catering if required.
• Anticipate needs/urgency and evaluate competing priorities i.e. meetings with managers and staff, business requirements, client engagements, etc.
• Other duties as required/assigned.

Requirements

• Minimum 3-5 years related administrative experience.
• Post-secondary education in Office Administration/Business Administration or equivalent program is an asset.
• Experience with Kronos, RWAM, Axon would be an asset.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook) is mandatory.
• Strong written & verbal communication skills with attention to detail.
• Excellent interpersonal skills and ability to maintain good working relationships internally and externally while acting as an effective access point to the Executives.
• Able to manage and prioritize multiple activities with limited guidance
• Ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism.
• Adaptable, able to operate effectively and with composure under pressure and within time constraints.

NSSL is committed to making its recruitment process inclusive and accessible to all applicants. Accommodations will be provided, upon request, to applicants with disabilities to ensure equal opportunity throughout the hiring process.

NSSL would like to thank all those expressing an interest in this position; however, only selected candidates will be contacted.

Be part of our team! If you have a winning attitude and looking for a career in a niche business, this opportunity is right for you! For more information about National Shunt Service and possible career opportunities, please visit www.nationalshunt.com